Annual deadlines, recurring obligations, and program review requirements organized by month. Hard deadlines are set by regulation. Recurring items reflect best practice schedules derived from OSHA standards.
How to use this calendar: Hard deadlines (orange) are set by OSHA regulation — missing them is a citable violation. Recurring items (green) reflect annual or periodic obligations built into specific OSHA standards. Review items (blue) are program review requirements where OSHA specifies a frequency but not a calendar date — schedule them and stick to the schedule.
Hard deadline — regulatory date
Recurring annual obligation
Program review / audit requirement
January
Deadline Month
JAN 1
OSHA penalty amounts adjust for inflation
OSHA adjusts maximum civil penalties each January 15 per the Federal Civil Penalties Inflation Adjustment Act. Verify current amounts at OSHA.gov if using penalty figures in training or compliance materials. See Fines & Penalties guide.
JAN 31
Prepare OSHA Form 300A for posting
Complete and certify Form 300A with prior year injury and illness totals. Must be signed by a company executive. Must be posted by February 1. See 300A posting guide.
Post the signed Form 300A Annual Summary in a location visible to all employees. Must remain posted through April 30. If you had zero recordable cases, post the form with zeros. Multi-location employers: each establishment posts its own 300A.
March
Hard Deadline
MAR 2
OSHA electronic submission deadline (ITA)
Establishments with 250+ employees (required to keep records) must submit Form 300A data electronically via OSHA's Injury Tracking Application. Establishments with 20–249 employees in high-hazard industries also required. Submit at osha.gov/ita.
April
Deadline Month
APR 30
OSHA Form 300A posting period ends
Remove the 300A from posting after April 30. Retain the certified copy for 5 years following the end of the calendar year it covers.
APR
Begin new Form 300 log for the year
Your 300 log for the current calendar year should be active and current. Confirm all recordable cases from January through March have been entered within 7 days of notification.
May – June
Heat Season Prep
MAY–JUN
Heat illness prevention program review
Before hot weather season begins: review your heat illness prevention procedures, confirm water and shade access, schedule acclimatization for new workers and returning workers who were absent during hot periods. Conduct heat illness toolbox talks with outdoor workers. See heat illness guide.
Workers required to use tight-fitting respirators must be fit tested at least annually. Schedule and document. Results retained per 29 CFR 1910.134(m). Also confirm medical evaluations are current for all enrolled workers.
July – August
Mid-Year Review
MID-YEAR
Mid-year 300 log review
Review Form 300 entries year-to-date. Confirm all cases are correctly classified. Look for patterns — repeated injuries of the same type may indicate a systemic hazard worth addressing before more cases accumulate.
Workers enrolled in the hearing conservation program must receive annual audiometric tests. Compare to baseline — identify and notify any workers with standard threshold shifts (10 dB or more at 2k, 3k, and 4k Hz). Notify within 21 days of determination. Document per 29 CFR 1910.95(m).
OSHA requires a periodic inspection of each energy control procedure at least annually, conducted by an authorized employee other than the one using the procedure. Document: date inspected, equipment, employees involved, inspector identity. This certification document must be retained. 29 CFR 1910.147(c)(6).
ANNUAL
OSHA Top 10 Most Cited Violations published
OSHA releases its annual list of most-cited standards at the National Safety Council Congress each fall. Review the current list and compare to your facility's compliance posture. See our 2024 breakdown.
ANNUAL
Annual HazCom training
Review your chemical inventory for new chemicals added during the year. Train workers on any new hazardous chemicals introduced to the workplace. Update SDS library. Review written HazCom program for accuracy. 29 CFR 1910.1200(h).
ANNUAL
Annual hearing conservation training
All workers enrolled in the hearing conservation program must receive annual training covering effects of noise, hearing protector use, and audiometric testing purpose and procedures. Document attendance. 29 CFR 1910.95(k).
November – December
Year-End Prep
Q4
Annual written program reviews
Review and update written safety programs before year end: Hazard Communication Program, Emergency Action Plan, Energy Control Program, Respiratory Protection Program. Confirm programs reflect current operations — new equipment, chemicals, or processes added during the year must be incorporated. Date-stamp revisions.
Q4
PPE hazard assessment review
Review the written PPE hazard assessment certification. If new job tasks, equipment, or chemicals were introduced this year, the assessment must be updated and re-certified. 29 CFR 1910.132(d).
Q4
Prepare for 300A completion
As the year closes, confirm all recordable cases through December 31 have been entered on Form 300. Calculate annual average number of employees and total hours worked — both needed for Form 300A. Identify the certifying executive for the 300A signature.
ANNUAL
Emergency Action Plan employee review
Review the Emergency Action Plan with all employees when the plan changes and with each new employee. Document the review. A plan that exists but hasn't been communicated doesn't satisfy the training requirement. 29 CFR 1910.38(f).
Year-Round
Ongoing Obligations
WITHIN 7 DAYS
Record new cases on Form 300
Recordable injuries and illnesses must be entered on Form 300 within 7 calendar days of receiving information that a recordable case occurred. The clock starts when you learn of it, not when it happened. See recordkeeping guide or use the recordability tool.
WITHIN 8 HRS
Report fatalities to OSHA
All work-related fatalities must be reported to OSHA within 8 hours. Call 1-800-321-OSHA. All employers are covered — no size or industry exemption. Failure to report is a separate citable violation.
WITHIN 24 HRS
Report amputations, loss of eye, 3+ hospitalizations
Work-related amputations, loss of an eye, and in-patient hospitalization of three or more workers must be reported to OSHA within 24 hours. Call 1-800-321-OSHA or the nearest OSHA area office.
BEFORE EACH SHIFT
Forklift pre-operation inspection
Powered industrial trucks must be inspected before each shift. Log results. Defective equipment must be taken out of service until repaired. Use our free forklift inspection checklist.
EACH SHIFT
Scaffold and excavation competent person inspection
Active scaffolding must be inspected by a competent person before each work shift. Open excavations must be inspected by a competent person before each shift and after rain or other hazard-increasing events. 29 CFR 1926.451(f)(3); 29 CFR 1926.651(k).
BEFORE USE
PPE inspection
Hard hats, harnesses, lanyards, respirators, rubber insulating gloves, and other critical PPE must be inspected before each use. Damaged or suspect equipment must be removed from service. Hard hats and harnesses that have absorbed a significant impact must be replaced even without visible damage.
6 MONTHS
Rubber insulating glove electrical testing
Rubber insulating gloves used for electrical work must be tested by an accredited laboratory every 6 months. The test date is stamped on the cuff — gloves with expired test dates must not be used. ASTM F696 / OSHA 1910.137.
AS TRIGGERED
Forklift refresher training
Refresher training and re-evaluation required after: unsafe operation observed, incident or near miss, unsatisfactory evaluation, different truck type assigned, or changed workplace conditions. Document each refresher. 29 CFR 1910.178(l)(4).